Further to the rule change document that was circulated in October 2011 and is posted on the SATA website under Rules and Regs section, SATA would like to emphasise and re-iterate a few points regarding the doubles change.
Player’s can enter online or sign-in onsite
1) On Line Entries:
If selecting the online entries, the following important points need to be followed and kept in mind:
o On line entries close at the same time as the singles entries close (14 days prior to the tournament)
o Both players must enter online. Only when both players have entered doubles with one another online will the team be accepted as entered. In order to be sure, when checking online entries, you will see the event that a player has entered for appearing next to his/her name e.g. BS16 (Boys Singles) or BD16 (Boys Doubles). If the doubles event does not appear next to your partners name, it means that he/she has not entered online yet for the doubles.
o Example: Player A enters online for B18 Singles and B18 Doubles. A’s doubles partner is Player B who has already entered, but only reflects as BS18.
Player A selects to play doubles with Player B and the online entry list updates to reflect BS18 & BD18 with Player B’s name appearing under the Partner column online.
However, as Player B has not yet entered online for doubles with Player A, his entry only reflects as BS18. Player B has to go online and enter the doubles, selecting Player A. as his/her partner.
Once Player B completes the entry, the entry list will reflect Player A as partnering Player B BS18 & BD 18 and Player B as partnering Player A BS18 & BD18
It is important that both players check one another’s online entries to ensure that their names appear beside each other and that both players reflect as having entered doubles. Only once each player’s name appears beside one-another on the entry list is it an accepted and formal online entry.
o Partner required does not constitute an online entry and can only be amended if both players that are looking for a partner contact one another and both complete the online entry procedure for doubles.
o As can happen with a paper sign-in players who withdraw or change partners are obliged to inform their partner in order to award the partner that has now been “dropped” a fair chance to find a new partner before the onsite entry deadline of 5pm on the First Day of the Tournament is reached.
o If players require contact information for a particular players, the SATA office can be contacted during office hours, Monday to Friday (08:00 – 17:00) for assistance.
o The key element in the doubles is communication and this needs to be clear between both players.
In the event of players not entering on line or players pulling out and new partners having to be established prior to the commencement of the tournament, but after the online entry deadline, a doubles sign-in is available.
2) On-Site Doubles Sign-in:
If the alternative option is to sign-in, the following important points need to be considered:
Doubles sign-in closes at 5pm on the first day of the tournament. If a tournament has qualifying and main draw. It is the first day of the tournament which will be qualifying and NOT the first day of main draw.
Players can sign-in at their respective venue or at the Main Venue by 5pm on the first day of the tournament.
Players must sign-in with a partner. Partners will not be allocated and pairing of players will not be done by the tournament organisers.
For practical purposes players may sign-in over the phone. A doubles sign-in notice on the Organisation page of the tournament (online) as to how to contact the relevant persons handling sign-in’s will be published when the order of play is released for the first day of the tournament.
3) Alternative Option:
Between the withdrawal deadline and the first day of the tournament, should players be able to agree to play doubles together, they may email the tournament director with their doubles combination. The tournament director will email the Referee with a copy of the email being sent to SATA. Only once the Referee confirms receipt of the email to the tournament director will this be accepted as a valid entry.
JUNIOR ITF TOURNAMENT ENTRY GUIDELINES
If you are entering a Junior ITF tournament please take note of the following:
If a Junior ITF and a local SATA tournament are being played in the same week, you are only permitted to play in.
If you are uncertain about being accepted into the Junior ITF tournament (qualifying and/or main draw) then an option to consider would be to enter the Junior ITF and the SATA local tournament.
Once the Junior ITF acceptance list has been finalised after the ITF withdrawal deadline and a player appears on the qualifying or main draw acceptance list he/she will automatically be withdrawn/removed you from the local SATA tournament taking place in the same week, due to the player being committed to the Junior ITF tournament.
Players are reminded to take note of the respective withdrawal deadlines for Junior ITF tournaments as well as SATA local tournaments in order to prevent late withdrawals from being penalised, by the ITF or SATA.
Players wishing to participate in Junior ITF tournaments must have a valid IPIN. An IPIN is similar to a SATA number but awarded to players once they complete the necessary online registration form on the ITF website. www.itftennis.com. Please note IPIN fees and IPIN numbers are not linked to SATA.
When registering IPIN or renewing an IPIN if players are unable to pay by credit card online, you can select “credit card problems” as one f the payments options, and this will enable players to pay for their IPIN fees on-site when signing in for the respective tournament along with the tournament entry fee. IPIN fees and ITF entry fees ARE NOT to be paid into the SATA account and are strictly dealt with on-site at the tournament.
The minimum age to play Junior ITF’s is 13 years.
It is advisable that in the event of a junior player considering to play ITF Futures in the same year that they are registering/renewing the IPIN that they either register for a Senior IPIN from the start or in their IPIN profile click upgrade, which enables the players to upgrade to Senior IPIN’s. An IPIN, whether issued to a junior or senior player, is their unique number which can be used for either circuit.